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Our Mission is to inspire and prepare all students to realize their potential and enhance our global community.


Administrative offices for the West Hartford Public Schools are located in the Town Hall building at 50 South Main Street. 

WHPS Library Media Services 

Collection Management Guidelines 2016


Library Collection Management


The purpose of the library collection is to support the curriculum, address the learning needs and interests of students in each school, and provide resources that are current and accurate. The collection includes fiction and nonfiction resources in a variety of formats including print books, eBooks, audiobooks, magazines and databases which are accessible online. Additionally, the collections reflect the diversity of our students including but not limited to:  ability, economic background, ethnicity, families, gender, gender identity, geographic background, language status, race, religion and sexual orientation.


Evaluation and Selection of Resources

A certified library media specialist evaluates the existing collection and consults reputable, reliable reviewing tools and selection guides as well as curriculum documents. . Recommendations of students and staff are solicited and evaluated in relation to the current collection, the materials available and the limitations of the budget.

Selection criteria includes:

  • Acceptable reviews or recommendations in recognized reviewing tools, selection guides, standard bibliographies or award lists

  • Relationship of the item to the curriculum and potential for effective use

  • Recommendations and requests by students and staff

  • Author’s/creator’s significance and/or reputation

  • Importance of this subject matter to the collection

  • Scarcity of material on the subject

  • Timeliness or permanence of the work

  • Authority

  • Publisher’s/producer’s reputation

  • Cost and limitations

  • Quality of writing

  • Appropriateness of format

  • Accuracy of information

  • Current information

  • Style and appropriate level of information need

  • Durability of the physical product

  • Materials in a series will be evaluated as individual titles

  • Previews

  • Utility (indexes, references, illustrations)

Assessing Resources

The collection undergoes continuous evaluation to meet the information needs of students and staff and make efficient use of space. A certified library media specialist conducts an annual inventory to identify missing items and weed sections of the collection on a six-year inventory cycle to ensure assessment of the entire collection.


Weeding criteria includes:

  • Content

    • Science, travel, geography and technical information more than five years from the copyright date is examined.

    • Encyclopedias more than five years old from the copyright date are withdrawn from the reference collection.

    • Fiction that has not circulated for five years and is of no permanent value is withdrawn. Check the availability of the title as well as standard catalogs.

    • Superceded editions unless they contain unique materials (e.g. maps, bibliographies, charts).

    • Duplicate copies of once popular materials.

    • Obsolete and discredited or unauthorized information.

    • Almanacs, yearbooks, etc., more than five years old, unless year specific resources are required by the curriculum.

  • Physical Condition

    • Items with torn or ragged covers, worn, soiled or yellowed or page(s) missing.

    • Newspapers and magazines replaced with online databases are withdrawn.

    • Nonprint resources that are damaged, soiled or worn.

  • Technical Quality

    • Graphics exhibit poor visual quality (e.g. faded, off-color).

    • Audio is no longer clear.

    • Components of nonprint resources no longer function.

  • Data (Destiny Reports)

    • Top/Bottom Report—provides a list of the titles with the most or least circulations

    • Weeding Log—lists copies that were weeded, deleted or transferred


Consult the following web site for more specific criteria for weeding materials by format and Dewey class including fiction, easy readers/picture books, young adult, graphic novels and more.


CREW: A Weeding Manual for Modern Libraries



West Hartford Public Schools

50 South Main St, West Hartford, CT  06107

T: 860-561-6600

F: 860-561-6910

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